Job Description:

 

Canoe Outpost
Office Assistant
Job Description:
Perform duties too varied and diverse to be classified in any specific office clerical occupation, requiring knowledge of office systems and procedures. Clerical duties may be assigned in accordance with the office procedures of individual establishments and may include a combination of answering telephones, bookkeeping, typing or word processing, computer use, office machine operation, and filing. Preferred experience in MS Word, Publisher, Excel.

Skills:

1. provide technical support to computer users
2. transcribe spoken or written information
3. use shorthand writing procedures
4. write employee orientation or training materials
5. disburse checks to satisfy accounts payable
6. prepare billing statements
7. prepare contract documents
8. prepare tax reports
9. process invoices
10. process payroll documents, records, or checks
11. use accounting or bookkeeping software
12. use spreadsheet software
13. compile data for financial reports
14. prepare financial reports
15. reconcile or balance financial records
16. distribute correspondence or mail
17. enter time sheet information
18. fill out business or government forms
19. greet customers, guests, visitors, or passengers
20. maintain records, reports, or files
21. schedule meetings or appointments
22. take messages
23. type letters or correspondence
24. use computers to enter, access or retrieve data
25. use oral or written communication techniques
26. fill out insurance forms
27. maintain job descriptions
28. maintain legal forms
29. prepare or maintain employee records
30. publicize job openings
31. answer calls using switchboard
32. arrange teleconference calls
33. perform typing or data entry for extended duration
34. route multi-line telephone calls
35. take dictation
36. take meeting notes
37. use desktop publishing software
38. use word processing or desktop publishing software
39. write business correspondence
40. assist with business or managerial research
41. compile itinerary of planned meetings or activities
42. document provision of administrative services
43. maintain administrative services procedures manual
44. maintain appointment calendar
45. maintain inventory of office equipment or furniture
46. maintain inventory of office forms
47. maintain record of organization expenses
48. maintain telephone logs
49. maintain travel expense accounts
50. make travel reservations
51. paste up materials to be printed
52. prepare corporate minute books
53. prepare travel vouchers
54. schedule or contract meeting facilities
55. type document from machine transcription
56. fill out purchase requisitions
57. schedule real estate closings
58. develop travel itinerary

Minimum Education Required: No Minimum Education Required

To apply for this position, please visit the CareerSource Heartland center nearest you.